Convention Hotel Embassy Suites Reservation Policy for GPLTC.

This policy only applies to the Embassy Suites Hotel connected directly to the Hammonds Conventions Center.

By phone is the only method to make reservations for GPLTC convention at the Embassy Suites Hotel.
The maximum rooms are 10 per reservation. 

Confirmation Policy:  (revised 12-3-17)

  • On Dec 4th when reserving multiple rooms at one time (up to 10 rooms), one confirmation number is given.
  • By Thursday, March 15th, the Church will need to send their Rooming List Form and Advance Deposit to the Embassy Suites Northwest Arkansas referencing the Confirmation Number.
  • The Rooming List Form will be provided by hotel to the individual church at time of reservation.
  • Advance Deposits are payable via a credit card, church check, or cashier’s check. Deposits should be payable for the full estimated balance and are non-refundable.
  • In the event the hotel does not receive the Rooming List Form and Advance Deposit by Thursday, March 15th, the hotel will release the rooms held for that Church and try to resell the rooms to another group. 

 

Wait List Policy:

  • All calls are answered in the order received. 
  • Once all rooms are reserved in the group block, the hotel will start a Waitlist for Great Plains LTC Convention.
  • If additional rooms become available, Embassy Suites hotel will contact the first person on the waitlist and hopefully can accommodate everyone on the list eventually.
  • The hotel will not disclose the Waitlist number for any contact at any time.